A bill of sale is a critical document when transferring ownership of personal property, especially vehicles, boats, or valuable equipment. While not always legally required, having your bill of sale notarized provides an extra layer of protection and authenticity for both buyer and seller.

What Is a Bill of Sale?

A bill of sale is a legal document that records the transfer of ownership of personal property from one party to another. It serves as proof of the transaction and typically includes details such as the item being sold, purchase price, date of sale, and information about both the buyer and seller. This document is essential for establishing legal ownership and can be crucial for registration, tax purposes, and future disputes.

When Is Notarization Required?

Notarization requirements vary by state and type of property:

Vehicle Sales

Many states require notarized bills of sale for car, truck, and motorcycle transfers. Check your DMV requirements.

Boat and Watercraft

Most states require notarization for vessel transfers, especially those that need registration.

High-Value Items

While not legally required, notarizing sales of expensive equipment, jewelry, or collectibles provides protection.

Out-of-State Transactions

When buying or selling across state lines, notarization helps ensure the transaction is legally recognized.

Benefits of Notarizing Your Bill of Sale

Prevents fraud and identity theft
Provides legal proof that both parties signed voluntarily
Creates an official record of the transaction date
Helps prevent disputes about the terms of sale
May be required for title transfer and registration
Protects against future ownership claims
Adds credibility to the transaction

Essential Information to Include

A proper bill of sale should contain:

Date of sale
Full legal names and addresses of buyer and seller
Detailed description of the item (VIN for vehicles, serial numbers, etc.)
Purchase price (even if $0 for a gift)
Payment method
Current odometer reading (for vehicles)
'As-is' clause or warranty information
Signatures of both parties

The Notarization Process

Here's what to expect when notarizing your bill of sale:

Prepare the Document

Complete all information on the bill of sale except signatures. Leave signatures for the notary's presence.

Gather Identification

Both buyer and seller must bring valid government-issued photo ID (driver's license, passport, or state ID).

Meet with the Notary

All parties must appear before the notary at the same time. For mobile notary services, we can come to your location.

Verify and Sign

The notary will verify identities, ensure understanding of the document, and witness signatures.

Receive Notarized Copy

The notary will apply their seal and signature, making the document official. Keep this for your records.

Common Mistakes to Avoid

Signing the document before meeting the notary
Having only one party present at notarization
Incomplete or inaccurate information
Using an outdated or incorrect form
Forgetting to include all required details for your state
Not keeping copies for your records

Special Considerations for Vehicle Sales

When notarizing a vehicle bill of sale, additional considerations include:

Check your state's DMV requirements - some require specific forms
Include accurate VIN (Vehicle Identification Number)
Record exact odometer reading as required by federal law
Consider including warranty disclaimers
Some states require the seller to provide emissions or safety inspection
Transfer of title may need separate notarization

Notarization Costs

Notarization fees are typically regulated by state law. The cost for notarizing a bill of sale is usually minimal - often $5-$15 per signature. Mobile notary services may charge a travel fee in addition to notarization fees. Our team provides transparent pricing and can accommodate your schedule and location needs.

Tips for a Smooth Transaction

Research your state's specific requirements before preparing documents
Use official forms when available from your state DMV
Make multiple copies - keep one for each party and one for records
Take photos of the item being sold, especially for vehicles
Consider having a witness present beyond the notary
Keep all related documents together (maintenance records, warranties, etc.)
For vehicles, notify your insurance company immediately after sale

Ready to Get Started?

Need to notarize your bill of sale? Our experienced notaries can help you complete the process quickly and correctly.

Notarizing a Bill of Sale: Complete Guide